Founder Q&A : i9 Verification Solutions for Remote Teams

In a recent Founder Q&A session, a founder sought advice on what to do when a remote company is required to sign off on physical inspection of the i9 verification documents.

Many employers are unaware that it is required by law to have someone physically inspect i9 verification documents? While there were ” temporary flexibilities” of this law during COVID time, that grace period is set to expire on July 31, 2023. “U. S. Immigration and Customs Enforcement (ICE) recently announced that employers must complete in-person physical document inspections for employees whose documents were inspected remotely during the temporary flexibilities by August 30, 2023.”

A couple solutions to explore :

  1. One approach is to leverage the assistance of a spouse or another individual (can be the new hires friend or roommate) who is physically present to verify and vouch for the i9 documentation. This method, combined with video verification and e-verify submission, can ensure compliance. It’s important to stay updated on any potential changes in guidance as the deadline approaches. Additionally, for existing employees who joined in recent years, the verification can be conducted in person during company offsite events.
  2. Another option is to utilize a remote-compliant form i9 verification vendors. For example, some larger PEO’s have these features, but you can also look into companies such as Workbright to help with remote i9 verifications. These specialized vendors provide a 100% remote solution for i9 verification, ensuring compliance with regulations.

These responses highlight practical approaches that address the challenge of i9 verification for remote employees. They showcase the adaptability and resourcefulness of companies in finding compliant solutions to meet legal requirements while accommodating remote work arrangements.

Read more on DHS.gov

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